Difference between revisions of "World Archives Project: Australia Newspaper Vital Notices, 1851-1997 (Part 1)"

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Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
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Revision as of 15:29, 27 January 2016

This collection contains Birth, Marriage and Death articles from three different newspapers in Australia from 1851-1997.

Project Overview

View Keying Standards
Post a question on the Discussion page.
Post a question or comment on the Message board.

Project Instructions This collection contains images of newspapers in Australia that contain birth, marriage or death notices. Every image should be classified as a "Record" as we have reviewed the images to ensure there is at least one vital event per image, but there may be some exceptions.

Key all notices that contain a birth, marriage or death date. This will include births, engagements, marriages, deaths, funerals, obituaries and memoriams. You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles. Do not key anniversary or birthday notices. (Note that birthday notices are different than birth notices.) Key top to bottom, left to right.

If more than one notice appears for the same person for the same event type together on the image, key these notices as one record, combining any information given.

Many engagement notices will not include a marriage date. These notices should be keyed with the information available. For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

If a vital date is not present in the notice but can be reasonably calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a death date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844." Only calculate the date for the event specific to the article, such as a death date for an obituary or a marriage date for a marriage announcement. Do not calculate birth dates when an age is included in marriage or death records.

Gender will need to be inferred for an individual based on whether they are a son or daughter, husband or wife, or mother or father of an individual. If gender cannot be reasonably inferred, then leave this field blank.

When multiple relationships appear in a notice, only key information for the primary person. For example, in an obituary where it states "William Collins was the husband of Charlotte Collins, and the father of Catherine Collins," key "William Collins" into the name fields and "Charlotte Collins" into the spouse name fields. DO NOT create another record with "Catherine Collins" in the name fields, "William Collins" in the father name fields and "Charlotte Collins" in the mother name fields.

Project Form Types and Field Helps
Record
Cover page, Section header, etc.
Image with no data


Record

AusNewsVitals Record 1.JPG

Choose the 'Record' form type for images with names to key. All images should be the 'Record' form type. There should be no Cover page, Section header, etc. or Image with no data form types, though the form types have been provided just in case.

Header Level Keying Instructions

Publication Day

Key the day in its numerical form from the publication date. The publication date is the date found at the top of the newspaper and is the date the newspaper was published. Always key the date on the right side of the image/paper.

Publication Month

Key the month as an abbreviation from the publication date using the dictionary provided for assistance. The publication date is the date found at the top of the newspaper and is the date the newspaper was published. Always key the date on the right side of the image/paper.

Publication Year

Key the year in its numerical form from the publication date. The publication date is the date found at the top of the newspaper and is the date the newspaper was published. Always key the date on the right side of the image/paper.

Record Level Keying Instructions

Event Type

Key the type of the notice using the dictionary for assistance. Only key the following event types:

Birth
Marriage
Engagements
Death
Funeral
Obituary
Memoriam

Note: Notices may be labeled in various ways. For example, a notice may be called "Weddings" instead of "Marriages." In these instances, choose the notice from the dictionary that best describes what you are keying.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Surname

Key the surname as seen on the image using the dictionary provided to assist you.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Maiden or Alias Name

Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.

Gender

Key the sex or gender as an abbreviation from the record.

Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.

Event Day

Key the day in its numerical form from the event date. Event date is the date the event recorded (marriage or death) took place.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.

For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Event Month

Key the month as an abbreviation from the event date using the dictionary provided for assistance. Event date is the date the event recorded (marriage or death) took place.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.

For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Event Year

Key the year in its numerical form from the event date. Event date is the date the event recorded (marriage or death) took place.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.

For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Event Place

Key the event place as seen on the record using the dictionary provided for assistance. Event place is the place where the event recorded (marriage or death) occured. Typically only the city should be keyed, unless a state or country also appear in the notice.

Do not key street addresses, churches or names of hospitals. If the hospital name contains a geographical location, key the geographical location only.

Event Age

Key the age at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Birth Day

Key the day in its numerical form from the birth date.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.

For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.

For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Birth Year

Key the year in its numerical form from the birth date.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.

For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Birth Place

Key the birth place as seen on the record using the dictionary provided for assistance.

Father Given

Key the first name or initial with any middle names or initials of the father of the primary person as seen on the image using the dictionary provided to assist you. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Father Surname

Key the surname of the father of the primary person as seen on the image using the dictionary provided to assist you.

For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Mother Given

Key the first name or initial with any middle names or initials of the mother of the primary person as seen on the image using the dictionary provided to assist you. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Mother Surname

Key the surname of the mother of the primary person as seen on the image using the dictionary provided to assist you.

For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse as seen on the image using the dictionary provided to assist you.

Spouse Gender

Key the sex or gender of the spouse of the primary person as an abbreviation from the record.

Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.

Spouse Father Given

Key the first name or initial with any middle names or initials of the father of the spouse as seen on the image using the dictionary provided to assist you. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Father Surname

Key the surname of the father of the spouse as seen on the image using the dictionary provided to assist you.

For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Mother Given

Key the first name or initial with any middle names or initials of the mother of the spouse as seen on the image using the dictionary provided to assist you. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Mother Surname

Key the surname of the mother of the spouse as seen on the image using the dictionary provided to assist you.

For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Image Samples



Image Samples Showing Publication Date



Cover page, Section header, etc.



Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

USChicagoNWRail Blank.JPG

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.