Difference between revisions of "World Archives Project: Australia Newspaper Vital Notices, 1851-1997 (Part 1)"

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This collection contains Birth, Marriage and Death articles from three different newspapers in Australia from 1851-1997.
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This collection contains newspapers from Australia, 1841-2001, which contain birth, marriage and death information.
<br>
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==Project Overview==
 
==Project Overview==
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards View Keying Standards]<br>
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[https://www.ancestry.com/wiki/index.php?title=World_Archives_Keying_Standards View Keying Standards]<br>
[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Australia_Newspaper_Vital_Notices,_1851-1997_(Part_1) Post a question on the Discussion page.]<br>
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[http://www.ancestry.com/wiki/index.php?title=Talk:World_Archives_Project:_Australia_Newspaper_Vital_Notices,_1851-1997_(Part_1) Post a question on the Discussion page]<br>
[http://boards.ancestry.com/wap.intlrecordsaustralia/mb.ashx Post a question or comment on the Message board.]<br>
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[https://boards.ancestry.com/wap.intlrecordsaustralia/mb.ashx Post a question or comment on the Message board]<br>
[http://www.ancestry.com/wiki/index.php?title=World_Archives_Project:_First_Time_Keyers First Time Keying? Get Started Here.]
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[https://www.ancestry.com/wiki/index.php?title=World_Archives_Project:_First_Time_Keyers First time keying? Get started here.]
 
<br><br>
 
<br><br>
  
 
'''Project Instructions'''
 
'''Project Instructions'''
This collection contains images of newspapers in Australia that contain birth, marriage or death notices. Every image should be classified as a "Record" as we have reviewed the images to ensure there is at least one vital event per image, but there may be some exceptions.
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This collection contains newspapers from Australia, 1841-2001, which contain birth, marriage and death information.
  
Key all notices that contain a birth, marriage or death date. This will include births, engagements, marriages, deaths, funerals, obituaries and memoriams. You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles. Do not key anniversary or birthday notices. (Note that birthday notices are different than birth notices.) Key top to bottom, left to right.  
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Key all notices that contain a birth, marriage or death event. This may include births, engagements, marriages, deaths, obituaries, funerals and memorials. You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles.
  
If more than one notice appears for the same person for the same event type together on the image, key these notices as one record, combining any information given.  
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Many notices will not include a vital date. These notices should be keyed with the information available.
  
Many engagement notices will not include a marriage date. These notices should be keyed with the information available. For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
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Where the year is missing, the publication year at the top of the image should be keyed. Where the word ''"Instant"'' appears, key the month and year from the publication date where available. Instant refers to this month. Where the word ''"Ultimo"'' appears, key the month previous to the publication month where available. Key the publication year as well, however, if the publication month is January, the previous year should also be keyed. Ultimo refers to the previous month.
  
If a vital date is not present in the notice but can be reasonably calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a death date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844." Only calculate the date for the event specific to the article, such as a death date for an obituary or a marriage date for a marriage announcement. Do not calculate birth dates when an age is included in marriage or death records.
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Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.
  
Gender will need to be inferred for an individual based on whether they are a son or daughter, husband or wife, or mother or father of an individual. If gender cannot be reasonably inferred, then leave this field blank.  
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When multiple relationships appear in a notice, only key a record for the primary person. For example, in an obituary where it states ''"William Collins was the husband of Charlotte Collins, and the father of Catherine Collins,"'' key ''"William Collins"'' into the name fields and ''"Charlotte Collins"'' into the spouse name fields. DO NOT create another record with ''"Catherine Collins"'' as the primary, "''William Collins"'' in the father name fields and ''"Charlotte Collins"'' in the mother name fields.
  
When multiple relationships appear in a notice, only key information for the primary person. For example, in an obituary where it states "William Collins was the husband of Charlotte Collins, and the father of Catherine Collins," key "William Collins" into the name fields and "Charlotte Collins" into the spouse name fields. DO NOT create another record with "Catherine Collins" in the name fields, "William Collins" in the father name fields and "Charlotte Collins" in the mother name fields.
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''NOTE:'' Images with notices were previously classified so that it is unlikely you will come across any Cover page images.
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'''What Names Should I Key?'''
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Although many persons are mentioned in a newspaper, you only want to key the names of individuals who appear in "Notices" announcing births, deaths, engagements, funerals, marriages, memoriams and obituaries. The section of the newspaper with these notices should be headed by what type of notice it is followed by the individuals underneath. In each notice, key the primary individual (the person for whom the notice was written) and then if applicable, her/his spouse, parents and spouse parents. Do not key any other person mentioned in a notice.
 
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<br><br>
  
 
'''Project Form Types and Field Helps'''<br>
 
'''Project Form Types and Field Helps'''<br>
[[#Record|Record]]<br>
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[[#Newspaper Page|Newspaper Page]]<br>
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]<br>
 
[[#Cover page, Section header, etc.|Cover page, Section header, etc.]]<br>
 
[[#Image with no data|Image with no data]]<br>
 
[[#Image with no data|Image with no data]]<br>
 
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<br><br>
  
==Record==
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==Newspaper Page==
[[File:AusNewsVitals Record 1.JPG|800px]]
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[[File:45475_newspaper_key_1.JPG|500px]]
 
<br><br>
 
<br><br>
Choose the 'Record' form type for images with names to key. All images should be the 'Record' form type. There should be no Cover page, Section header, etc. or Image with no data form types, though the form types have been provided just in case.
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Choose the "Newspaper Page" form type when the image contains notices of vital events.
 
<br><br>
 
<br><br>
  
====Header Level Keying Instructions====
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====Newspaper Page Keying Instructions====
  
=====Publication Day=====
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=====Notice Type=====
Key the day in its numerical form from the publication date. The publication date is the date found at the top of the newspaper and is the date the newspaper was published. Always key the date on the right side of the image/paper.
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Key the type of notice using the dictionary.
<br>
 
=====Publication Month=====
 
Key the month as an abbreviation from the publication date using the dictionary provided for assistance. The publication date is the date found at the top of the newspaper and is the date the newspaper was published. Always key the date on the right side of the image/paper.
 
<br>
 
=====Publication Year=====
 
Key the year in its numerical form from the publication date. The publication date is the date found at the top of the newspaper and is the date the newspaper was published. Always key the date on the right side of the image/paper.
 
<br><br>
 
  
====Record Level Keying Instructions====
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Options include:
  
=====Event Type=====
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*Birth
Key the type of the notice using the dictionary for assistance. Only key the following event types:
+
*Death
 +
*Engagement
 +
*Funeral
 +
*Marriage
 +
*License
 +
*Memoriam
 +
*Obituary
  
:Birth
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Notices are grouped together in sections on the image, but the notice type should be keyed for each record.
:Marriage
 
:Engagements
 
:Death
 
:Funeral
 
:Obituary
 
:Memoriam
 
  
''Note: Notices may be labeled in various ways. For example, a notice may be called "Weddings" instead of "Marriages." In these instances, choose the notice from the dictionary that best describes what you are keying.''
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Note: In some cases the notice was placed under the wrong heading. When this happens, key the correct notice type for the record.
 
<br>
 
<br>
=====Suffix=====
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=====Vital Year=====
Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance.
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Key the year in its numerical form from the vital date. If the year in the date is not given in the notice, the publication year at the top of the image should be keyed.  
<br>
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=====Surname=====
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Where the word "Instant" appears, key the month and year from the publication date where available.
Key the surname as seen on the image using the dictionary provided to assist you.
 
  
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
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Where the word "Ultimo" appears, key the month previous to the publication month where available. Key the publication year as well, however, if the publication month is January, the previous year should also be keyed.
<br>
 
=====Given=====
 
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials ''may'' be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
 
  
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
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*Note - Please use your best judgement when copying down the year from the publication date. For example, if an announcement for a birth that occurred in December appears in the newspaper without a year, and the publication date found in the header is for January of 1925, the birth year should actually be keyed as 1924.
<br>
 
=====Maiden or Alias Name=====
 
Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.
 
 
<br>
 
<br>
=====Gender=====
 
Key the sex or gender as an abbreviation from the record.
 
  
Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.
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=====Vital Month=====
<br>
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Key the month as an abbreviation from the vital date using the dictionary provided for assistance. If no vital month is present, you may leave this field blank, unless:
=====Event Day=====
 
Key the day in its numerical form from the event date. Event date is the date the event recorded (marriage or death) took place.
 
  
If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.
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Where the word "Instant" appears, key the month and year from the publication date where available.
  
For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."
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Where the word "Ultimo" appears, key the month previous to the publication month where available. Key the publication year as well, however, if the publication month is January, the previous year should also be keyed.
 
<br>
 
<br>
=====Event Month=====
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=====Vital Day=====
Key the month as an abbreviation from the event date using the dictionary provided for assistance. Event date is the date the event recorded (marriage or death) took place.  
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Key the day in its numerical form from the vital date. If no vital day is present, you may leave this field blank.
 
 
If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.
 
 
 
For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."
 
 
<br>
 
<br>
=====Event Year=====
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=====Given=====
Key the year in its numerical form from the event date. Event date is the date the event recorded (marriage or death) took place.
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Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
  
If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.
+
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
  
For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."
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On birth and death records if there is no given name, but a surname is present and there is a word or phrase that describes the person in the field, such as "son," "daughter," "stillborn," "child," "unknown" or "not stated," that entire value should be keyed as seen into the given name field.  
<br>
 
=====Event Place=====
 
Key the event place as seen on the record using the dictionary provided for assistance. Event place is the place where the event recorded (marriage or death) occured. Typically only the city should be keyed, unless a state or country also appear in the notice.
 
  
Do not key street addresses, churches or names of hospitals. If the hospital name contains a geographical location, key the geographical location only.
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Example: If "child of Robert Ferrars" appears, key "child of" into the given name field, "Ferrars" into the surname field and "Robert Ferrars" into the father given and surname fields.
<br>
 
=====Event Age=====
 
Key the age at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."
 
  
Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
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If multiple children are listed in a birth record, key each child on a separate record.
 
<br>
 
<br>
=====Birth Day=====
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=====Surname=====
Key the day in its numerical form from the birth date.
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Key the surname as seen on the record using the dictionary provided for assistance.
 
 
If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.
 
  
For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."
+
Infer surnames where applicable. If surname cannot be reasonably inferred, then leave this field blank.
 
<br>
 
<br>
=====Birth Month=====
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=====Gender=====
Key the month as an abbreviation from the birth date using the dictionary provided for assistance.
+
Key the sex or gender as an abbreviation from the record.
  
If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.
+
Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.
 
 
For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."
 
 
<br>
 
<br>
=====Birth Year=====
+
=====Death Age=====
Key the year in its numerical form from the birth date.
+
Key the death age. If present, death age may be found next to the word "Age" or "Aged."
  
If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields.
+
Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".
 
 
For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."
 
 
<br>
 
<br>
=====Birth Place=====
+
=====Father Prefix=====
Key the birth place as seen on the record using the dictionary provided for assistance.
+
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the father of the primary person as seen on the record using the dictionary provided for assistance.
 
<br>
 
<br>
 
=====Father Given=====
 
=====Father Given=====
Key the first name or initial with any middle names or initials of the father of the primary person as seen on the image using the dictionary provided to assist you. Initials ''may'' be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
+
Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
  
For engagements and marriages the primary person is the groom.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
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If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 
<br>
 
<br>
 
=====Father Surname=====
 
=====Father Surname=====
Key the surname of the father of the primary person as seen on the image using the dictionary provided to assist you.
+
Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance.
  
For engagements and marriages the primary person is the groom.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 +
<br>
 +
=====Mother Prefix=====
 +
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the mother of the primary person as seen on the record using the dictionary provided for assistance.
 
<br>
 
<br>
 
=====Mother Given=====
 
=====Mother Given=====
Key the first name or initial with any middle names or initials of the mother of the primary person as seen on the image using the dictionary provided to assist you. Initials ''may'' be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
+
Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
  
For engagements and marriages the primary person is the groom.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 
<br>
 
<br>
 
=====Mother Surname=====
 
=====Mother Surname=====
Key the surname of the mother of the primary person as seen on the image using the dictionary provided to assist you.
+
Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance.
  
For engagements and marriages the primary person is the groom.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 +
<br>
 +
=====Mother Maiden=====
 +
Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.
 
<br>
 
<br>
 
=====Spouse Given=====
 
=====Spouse Given=====
Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials ''may'' be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
+
Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
  
 
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
 
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
Line 183: Line 158:
 
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
 
For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.
 
<br>
 
<br>
=====Spouse Suffix=====
+
=====Spouse Gender=====
Key all titles, such as "Jr" or "III", following the surname of the spouse as seen on the image using the dictionary provided to assist you.
+
Key the sex or gender of the spouse as an abbreviation from the record. Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.
 
<br>
 
<br>
=====Spouse Gender=====
+
=====Spouse Father Prefix=====
Key the sex or gender of the spouse of the primary person as an abbreviation from the record.
+
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance.
 
 
Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.
 
 
<br>
 
<br>
 
=====Spouse Father Given=====
 
=====Spouse Father Given=====
Key the first name or initial with any middle names or initials of the father of the spouse as seen on the image using the dictionary provided to assist you. Initials ''may'' be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
+
Key the first name or initial and any middle names of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
  
For engagements and marriages the spouse is the bride.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 
<br>
 
<br>
 
=====Spouse Father Surname=====
 
=====Spouse Father Surname=====
Key the surname of the father of the spouse as seen on the image using the dictionary provided to assist you.
+
Key the surname of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance.
  
For engagements and marriages the spouse is the bride.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 +
<br>
 +
=====Spouse Mother Prefix=====
 +
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance.
 
<br>
 
<br>
 
=====Spouse Mother Given=====
 
=====Spouse Mother Given=====
Key the first name or initial with any middle names or initials of the mother of the spouse as seen on the image using the dictionary provided to assist you. Initials ''may'' be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
+
Key the first name or initial and any middle names of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.
  
For engagements and marriages the spouse is the bride.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
 
<br>
 
<br>
 
=====Spouse Mother Surname=====
 
=====Spouse Mother Surname=====
Key the surname of the mother of the spouse as seen on the image using the dictionary provided to assist you.
+
Key the surname of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance.
  
For engagements and marriages the spouse is the bride.  
+
For engagements and marriages the primary person mentioned in the instruction above is the groom.
  
If a person's parents' names appear as "Mr. & Mrs. John Knightly," the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."
+
If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."
<br><br>
+
<br>
 +
=====Spouse Mother Maiden=====
 +
Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.
 +
<br>
  
'''''Image Samples'''''
+
=====Newspaper Page Image Samples=====
 
<Gallery perrow=4>
 
<Gallery perrow=4>
File:AusNewsVitals Record Key 1.JPG
+
File:45475_newspaper_key_2.JPG
File:AusNewsVitals Record Key 2.JPG
+
File:45475_newspaper_key_3.JPG
File:AusNewsVitals Record Key 3.JPG
+
File:45475_newspaper_key_4.JPG
File:AusNewsVitals Record Key 4.JPG
+
File:45475_newspaper_key_5.JPG
File:AusNewsVitals Record Key 5.JPG
+
File:45475_newspaper_key_6.JPG
File:AusNewsVitals Record Key 6.JPG
+
File:45475_newspaper_key_7.JPG
File:AusNewsVitals Record Key 7.JPG
+
File:45475_newspaper_key_8.JPG
File:AusNewsVitals Record Key 8.JPG
+
File:45475_newspaper_key_9.JPG
File:AusNewsVitals Record Key 9.JPG
+
File:45475_newspaper_key_10.JPG
File:AusNewsVitals Record Key 10.JPG
+
File:45475_newspaper_key_11.JPG
File:AusNewsVitals Record Key 11.JPG
+
File:45475_newspaper_key_12.JPG
</Gallery>
+
File:45475_newspaper_key_13.JPG
<br><br>
+
File:45475_newspaper_key_14.JPG
 
+
File:45475_newspaper_key_15.JPG
'''''Image Samples Showing Publication Date'''''
 
<Gallery perrow=4>
 
File:AusNewsVitals RecordPub Key 1.JPG
 
File:AusNewsVitals RecordPub Key 2.JPG
 
File:AusNewsVitals RecordPub Key 3.JPG
 
File:AusNewsVitals RecordPub Key 4.JPG
 
 
</Gallery>
 
</Gallery>
 
<br><br>
 
<br><br>
  
 
==Cover page, Section header, etc.==
 
==Cover page, Section header, etc.==
 
 
<br><br>
 
<br><br>
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
 
<br><br>
 
<br><br>
 +
  
 
==Image with no data==
 
==Image with no data==
 
 
<br><br>
 
<br><br>
 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
 
Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
 
<br><br>
 
<br><br>

Revision as of 15:07, 28 August 2017

This collection contains newspapers from Australia, 1841-2001, which contain birth, marriage and death information.

Project Overview

View Keying Standards
Post a question on the Discussion page
Post a question or comment on the Message board
First time keying? Get started here.

Project Instructions This collection contains newspapers from Australia, 1841-2001, which contain birth, marriage and death information.

Key all notices that contain a birth, marriage or death event. This may include births, engagements, marriages, deaths, obituaries, funerals and memorials. You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles.

Many notices will not include a vital date. These notices should be keyed with the information available.

Where the year is missing, the publication year at the top of the image should be keyed. Where the word "Instant" appears, key the month and year from the publication date where available. Instant refers to this month. Where the word "Ultimo" appears, key the month previous to the publication month where available. Key the publication year as well, however, if the publication month is January, the previous year should also be keyed. Ultimo refers to the previous month.

Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.

When multiple relationships appear in a notice, only key a record for the primary person. For example, in an obituary where it states "William Collins was the husband of Charlotte Collins, and the father of Catherine Collins," key "William Collins" into the name fields and "Charlotte Collins" into the spouse name fields. DO NOT create another record with "Catherine Collins" as the primary, "William Collins" in the father name fields and "Charlotte Collins" in the mother name fields.

NOTE: Images with notices were previously classified so that it is unlikely you will come across any Cover page images.

What Names Should I Key? Although many persons are mentioned in a newspaper, you only want to key the names of individuals who appear in "Notices" announcing births, deaths, engagements, funerals, marriages, memoriams and obituaries. The section of the newspaper with these notices should be headed by what type of notice it is followed by the individuals underneath. In each notice, key the primary individual (the person for whom the notice was written) and then if applicable, her/his spouse, parents and spouse parents. Do not key any other person mentioned in a notice.

Project Form Types and Field Helps
Newspaper Page
Cover page, Section header, etc.
Image with no data


Newspaper Page

45475 newspaper key 1.JPG

Choose the "Newspaper Page" form type when the image contains notices of vital events.

Newspaper Page Keying Instructions

Notice Type

Key the type of notice using the dictionary.

Options include:

  • Birth
  • Death
  • Engagement
  • Funeral
  • Marriage
  • License
  • Memoriam
  • Obituary

Notices are grouped together in sections on the image, but the notice type should be keyed for each record.

Note: In some cases the notice was placed under the wrong heading. When this happens, key the correct notice type for the record.

Vital Year

Key the year in its numerical form from the vital date. If the year in the date is not given in the notice, the publication year at the top of the image should be keyed.

Where the word "Instant" appears, key the month and year from the publication date where available.

Where the word "Ultimo" appears, key the month previous to the publication month where available. Key the publication year as well, however, if the publication month is January, the previous year should also be keyed.

  • Note - Please use your best judgement when copying down the year from the publication date. For example, if an announcement for a birth that occurred in December appears in the newspaper without a year, and the publication date found in the header is for January of 1925, the birth year should actually be keyed as 1924.


Vital Month

Key the month as an abbreviation from the vital date using the dictionary provided for assistance. If no vital month is present, you may leave this field blank, unless:

Where the word "Instant" appears, key the month and year from the publication date where available.

Where the word "Ultimo" appears, key the month previous to the publication month where available. Key the publication year as well, however, if the publication month is January, the previous year should also be keyed.

Vital Day

Key the day in its numerical form from the vital date. If no vital day is present, you may leave this field blank.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

On birth and death records if there is no given name, but a surname is present and there is a word or phrase that describes the person in the field, such as "son," "daughter," "stillborn," "child," "unknown" or "not stated," that entire value should be keyed as seen into the given name field.

Example: If "child of Robert Ferrars" appears, key "child of" into the given name field, "Ferrars" into the surname field and "Robert Ferrars" into the father given and surname fields.

If multiple children are listed in a birth record, key each child on a separate record.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Infer surnames where applicable. If surname cannot be reasonably inferred, then leave this field blank.

Gender

Key the sex or gender as an abbreviation from the record.

Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.

Death Age

Key the death age. If present, death age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".

Father Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the father of the primary person as seen on the record using the dictionary provided for assistance.

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Mother Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the mother of the primary person as seen on the record using the dictionary provided for assistance.

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Mother Maiden

Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Gender

Key the sex or gender of the spouse as an abbreviation from the record. Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. If gender cannot be reasonably inferred, then leave this field blank.

Spouse Father Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

Spouse Father Given

Key the first name or initial and any middle names of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Spouse Father Surname

Key the surname of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Spouse Mother Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

Spouse Mother Given

Key the first name or initial and any middle names of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Spouse Mother Surname

Key the surname of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

For engagements and marriages the primary person mentioned in the instruction above is the groom.

If a person's parents' names appear as "Mr & Mrs John Knightly," the father's name should be keyed as "Mr John Knightly" and the mother's name should by keyed as "Mrs Knightly." If the parents' names appear as "Mr & Mrs John Knightly (nee Woodhouse)" then the father's name should be keyed as "Mr John Knightly" and the mother's name should be keyed as "Mrs Knightly (Maiden) Woodhouse."

Spouse Mother Maiden

Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.

Newspaper Page Image Samples



Cover page, Section header, etc.



Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.


Image with no data



Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.