Difference between revisions of "World Archives Project: Bedfordshire, England, Workhouse and Poor Law Records"

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=====Prefix=====
 
=====Prefix=====
Key any titles before the given name, such as '''"Dr," "Mr,"''' or '''"Mrs,"''' of the primary person as seen on the record mr
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Key any titles before the given name, such as '''"Dr," "Mr,"''' or '''"Mrs,"''' of the primary person as seen on the record using the dictionary provided for assistance.
 
+
<br>
 
=====Given=====
 
=====Given=====
 
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. The primary person is the individual whom the record is primarily about (i.e. names of those who will be apprenticed in apprenticeship records or the names of those born in a birth register). Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.  
 
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. The primary person is the individual whom the record is primarily about (i.e. names of those who will be apprenticed in apprenticeship records or the names of those born in a birth register). Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.  

Revision as of 01:22, 26 May 2017

This collection contains a variety of workhouse and poor law records from Bedfordshire.

Project Overview

View Keying Standards
Post a question on the Discussion page
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First time keying? Get started here.

Project Instructions The images in this collection are mostly various registers and apprenticeship records from the Bedfordshire Poor Law Union. Register types include application and discharge papers, registers of lunatics and prisoners, vaccination records, birth and death records, as well as many other types of registers.

What Names Should I Key? The purpose of this project is to capture the names of individuals who were receiving assistance from the Bedfordshire Poor Law Union. Key the names of paupers, lunatics, applicants to the union, infants and children receiving aid, individuals who were born, vaccinated, or died in the union, staff members, or other such individuals. Do not key the names of masters of indentured servants or foster parents.

Project Form Types and Field Helps
Poor Law Record
Indoor Relief Record
Privacy Record
Cover page, Section header, etc.
Index
Image with no data


Poor Law Record

PLUREGBLANK.JPG

Mark an image as a "Poor Law Record" if it contains information about individuals that are part of the Poor Law Union system. PLEASE NOTE: Indoor relief lists should be classified as the 'Indoor Relief Record' form type.

Poor Law Record Keying Instructions

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. The primary person is the individual whom the record is primarily about (i.e. names of those who will be apprenticed in apprenticeship records or the names of those born in a birth register). Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Note: If there is no given name and there is a word or phrase that describes the person in the field, such as “infant son”, “stillborn” “daughter of John Brown” or “traveler found by the road”, that entire value should be keyed as seen into the Given Name field. If more than one individual appears in a record, and the individual is not a spouse, the additional individuals should be keyed as their own records.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. The primary person is the individual whom the record is primarily about (i.e. the names of those who will be apprenticed in apprenticeship records or the names of those born in a birth register).

Note: If more than one individual appears in a record, and the individual is not a spouse, the additional individuals should be keyed as their own records.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Gender

Key the sex or gender of the primary person as an abbreviation from the record. Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. In some cases "Male" and "Female" will appear next to a name. If gender cannot be reasonably inferred, then leave this field blank. Gender can usually be found in the column labeled "Gender" or "Male or Female."

Age

Key the age at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged," or immediately following the name of the primary person.

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, “10 years, 7 months” would be keyed as “10". If an age includes both a year and a fraction, key only the year. For example, “3 3/12” would be keyed as "3". If an age appears only in months, key age as a fraction. For example, “7 Months” would be keyed as “7/12” and “18 Months” would be keyed as "18/12". If an age is expressed in weeks, days, or hours, “0” (zero) should be keyed as the age. For example, “3 weeks” would be keyed as “0” and “8 weeks” would be keyed as “0”.

Residence Place

Key the residence place of the primary person as seen on the record. The residence place is usually the Parish that primary person belongs to, NOT the Poor Law Union they are receiving assistance from. The residence place may contain multiple geographical locations, and will usually be found in the column labeled "To which Parish Belonging," "From what Parish Admitted," or something similar.

Spouse Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of spouse may be found in the column labeled "Name of Wife," "Name of Spouse," or something similar. It may also appear directly after the name of the primary person.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The name of spouse may be found in the column labeled "Name of Wife," "Name of Spouse," or something similar. It may also appear directly after the name of the primary person.

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

Birth Day

Key the day in its numerical form from the birth date. The birth date may be found in the column labeled "Date of Birth," "When Born," or something similar.

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. The birth date may be found in the column labeled "Date of Birth," "When Born," or something similar.

Birth Year

Key the year in its numerical form from the birth date. The birth date may be found in the column labeled "Date of Birth," "When Born," or something similar.

Death Day

Key the day in its numerical form from the death date. The death date may be found in the column labeled "Date of Death" or something similar. Death date also occasionally appears in the column labeled "When Discharged." Dates from the "When Discharged" column should only be keyed as the death date when "Died" or "D.D." appears next to it

Death Month

Key the month as an abbreviation from the death date using the dictionary provided for assistance. The death date may be found in the column labeled "Date of Death" or something similar. Death date also occasionally appears in the column labeled "When Discharged." Dates from the "When Discharged" column should only be keyed as the death date when "Died" or "D.D." appears next to it.

Death Year

Key the year in its numerical form from the death date. The death date may be found in the column labeled "Date of Death" or something similar. Death date also occasionally appears in the column labeled "When Discharged." Dates from the "When Discharged" column should only be keyed as the death date when "Died" or "D.D." appears next to it.

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Event Day

Key the day in its numerical form from the event date. The event date is considered the earliest date that appears for a record. Even if no names appear on a form, if an event date appears, it should be keyed along with the corresponding line numbers. For some forms, the earliest date may be a vital date. In these instances, copy the vital date to the event date. If no date appears on the record level, the event date may be taken from the header.

Event Month

Key the month as an abbreviation from the event date using the dictionary provided for assistance. The event date is considered the earliest date that appears for a record. Even if no names appear on a form, if an event date appears, it should be keyed along with the corresponding line numbers. For some forms, the earliest date may be a vital date. In these instances, copy the vital date to the event date. If no date appears on the record level, the event date may be taken from the header.

Event Year

Key the year in its numerical form from the event date. The event date is considered the earliest date that appears for a record. Even if no names appear on a form, if an event date appears, it should be keyed along with the corresponding line numbers. For some forms, the earliest date may be a vital date. In these instances, copy the vital date to the event date. If no date appears on the record level, the event date may be taken from the header.

Header Parish

Key the parish as seen from the header using the dictionary provided to assist you. The header parish will be found at the top of the image, and will be found near the keywords "Parish."

Poor Law Record Image Samples



Indoor Relief Record

PLUINDOORBLANK.JPG

Choose 'Indoor Relief Record' for images of In-door Relief Lists. The left side of the registers for this project will have "[Name of Union] Union. Indoor Relief List, for the Parish of [Name of Parish]" in the header. The right side of the registers for this project will have the "Name of the Pauper," as well as a section titled "Number of Days in the House in Each Week." Line numbers should be keyed for each new record on each page of this record type.

Indoor Relief Record Keying Instructions

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. The primary person is the individual whom the record is primarily about (i.e. names of those who will be apprenticed in apprenticeship records or the names of those born in a birth register). Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space.

Note: If there is no given name and there is a word or phrase that describes the person in the field, such as “infant son”, “stillborn” “daughter of John Brown” or “traveler found by the road”, that entire value should be keyed as seen into the Given Name field. If more than one individual appears in a record, and the individual is not a spouse, the additional individuals should be keyed as their own records.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. The primary person is the individual whom the record is primarily about (i.e. the names of those who will be apprenticed in apprenticeship records or the names of those born in a birth register).

Note: If more than one individual appears in a record, and the individual is not a spouse, the additional individuals should be keyed as their own records.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record using the dictionary provided for assistance.

Gender

Key the sex or gender of the primary person as an abbreviation from the record. Gender will need to be inferred for an individual based off whether they are a son or daughter, husband or wife, mother or father of an individual, or by gender specific prefixes. In some cases "Male" and "Female" will appear next to a name. If gender cannot be reasonably inferred, then leave this field blank. Gender can usually be found in the column labeled "Gender" or "Male or Female."

Age

Key the age at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged," or immediately following the name of the primary person.

Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, “10 years, 7 months” would be keyed as “10". If an age includes both a year and a fraction, key only the year. For example, “3 3/12” would be keyed as "3". If an age appears only in months, key age as a fraction. For example, “7 Months” would be keyed as “7/12” and “18 Months” would be keyed as "18/12". If an age is expressed in weeks, days, or hours, “0” (zero) should be keyed as the age. For example, “3 weeks” would be keyed as “0” and “8 weeks” would be keyed as “0”.

Residence Place

Key the residence place of the primary person as seen on the record. The residence place is usually the Parish that primary person belongs to, NOT the Poor Law Union they are recieving assistance from. The residence place may contain multiple geographical locations, and will usually be found in the column labeled "To which Parish Belonging," "From what Parish Admitted," or something similar.

Spouse Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. The name of spouse may be found in the column labeled "Name of Wife," "Name of Spouse," or something similar. It may also appear directly after the name of the primary person.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The name of spouse may be found in the column labeled "Name of Wife," "Name of Spouse," or something similar. It may also appear directly after the name of the primary person.

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance.

Birth Day

Key the day in its numerical form from the birth date. The birth date may be found in the column labeled "Date of Birth," "When Born," or something similar.

Birth Month

Key the month as an abbreviation from the birth date using the dictionary provided for assistance. The birth date may be found in the column labeled "Date of Birth," "When Born," or something similar.

Birth Year

Key the year in its numerical form from the birth date. The birth date may be found in the column labeled "Date of Birth," "When Born," or something similar.

Death Day

Key the day in its numerical form from the death date. The death date may be found in the column labeled "Date of Death" or something similar. Death date also occasionally appears in the column labeled "When Discharged." Dates from the "When Discharged" column should only be keyed as the death date when "Died" or "D.D." appears next to it

Death Month

Key the month as an abbreviation from the death date using the dictionary provided for assistance. The death date may be found in the column labeled "Date of Death" or something similar. Death date also occasionally appears in the column labeled "When Discharged." Dates from the "When Discharged" column should only be keyed as the death date when "Died" or "D.D." appears next to it.

Death Year

Key the year in its numerical form from the death date. The death date may be found in the column labeled "Date of Death" or something similar. Death date also occasionally appears in the column labeled "When Discharged." Dates from the "When Discharged" column should only be keyed as the death date when "Died" or "D.D." appears next to it.

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials may be separated with periods, if periods are found on the image, but initials should otherwise be separated with a space. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance. Parent names are often found in the column labeled "Parents," "Mother or Father," or something similar. For images where the parent is the primary person, but children are also listed, the children should be keyed as separate records and the primary person and their spouse should be keyed into the Father or Mother fields.

Event Day

Key the day in its numerical form from the event date. The event date is considered the earliest date that appears for a record. Even if no names appear on a form, if an event date appears, it should be keyed along with the corresponding line numbers. For some forms, the earliest date may be a vital date. In these instances, copy the vital date to the event date. If no date appears on the record level, the event date may be taken from the header.

Event Month

Key the month as an abbreviation from the event date using the dictionary provided for assistance. The event date is considered the earliest date that appears for a record. Even if no names appear on a form, if an event date appears, it should be keyed along with the corresponding line numbers. For some forms, the earliest date may be a vital date. In these instances, copy the vital date to the event date. If no date appears on the record level, the event date may be taken from the header.

Event Year

Key the year in its numerical form from the event date. The event date is considered the earliest date that appears for a record. Even if no names appear on a form, if an event date appears, it should be keyed along with the corresponding line numbers. For some forms, the earliest date may be a vital date. In these instances, copy the vital date to the event date. If no date appears on the record level, the event date may be taken from the header.

Header Parish

Key the parish as seen from the header using the dictionary provided to assist you. The header parish will be found at the top of the image, and will be found near the keywords "Parish."

Line Number

Key line number according to the order that the records appear on an image. The first record should have a line number of "1," the second record should have a line number of "2," and so on and so forth. Do not key a line number for blank records. Line number should be keyed only for Indoor Relief records.


Indoor Relief Record Image Samples



Privacy Record

PLUPRIVACY1.JPG

Choose 'Privacy Record' for images with ANY date January 1, 1914 or later. No fields should be keyed from this form type.

Privacy Record Image Samples



Cover page, Section header, etc.

PLUCAPTURE1.JPG

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image Samples



Index

PLUINDEX1.JPG

Use the "Index" type for images of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.


Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.